Freedom of Information

FOIA Request Form

  • How to File a FOIA Request
  • Mandated FOIA Information Posting

Download or fill out optional FOIA Request Form

 

Any person requesting records of the City of Sullivan may make a request in writing at the City Treasurer’s office located in the City Building located at 2 West Harrison Street.  Such request should be made to Monte Johnson, FOIA Officer at the above address. If he is not present you should see Treasurer Sarah Golden. 

 

Requests may also be made by mailing, faxing or emailing a written request to Mr. Johnson specifying in particular the records requested to be disclosed and copied.  All written requests should be addressed to Monte Johnson at the above stated address and it should be noted on the envelope “FOIA REQUEST”.  If you desire that any records be certified, you must indicate that in your request and specify which records are to be certified.

 

The fees for any such records, if the person requesting the records wishes them to be copied, are as follows:

 

  • First 50 pages, black and white, letter or legal size copies –no cost.
  • Additional pages, black and white, letter or legal – not to exceed $ .15 per page.
  • If available, for color or abnormal sized copies – actual cost of copying.
  • If available, charges for electronic copies are limited to the actual cost of the recording medium (tape,CD,etc.)
  • Costs of certifying a record  - $1.00

 

Records may be furnished without charge or at a reduced charge, as determined by the City, if the person requesting the documents states the specific purpose for the request and indicates that a waiver or reduction of the fee is in the public interest.  Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefit.

 

Records of the City of Sullivan are classified as Administrative records, Fiscal records, Utility records, Cemetery records and Personnel records.

 

If Monte Johnson, FOIA Officer, is readily available, the following records may be available immediately upon request:  Copies of agendas, minutes, ordinances, and resolutions.

 

If you are requesting to obtain records electronically, please specify how you would like those records transmitted.  (As an email attachment, on a CD/DVD, or copied to a flash drive.)  Also, please specify what format you prefer the records in.  If at all possible, records will be saved in your desired format (.pdf, .doc, .xls, etc).  If we are unable to save/copy the records in your desired format, they will be given in the format in which they are already saved. 

The City of Sullivan is a municipality incorporated and organized under the laws of the State of Illinois for the purpose of providing its residents with the following services:

 

  • Electric service
  • Gas service
  • Water & Sewer service
  • Greenhill Cemetery
  • Civic Center
  • Elizabeth Titus Memorial Library
  • Wyman Park
  • Police protection
  • Street & Alley service

The organization of the City department has been subdivided as indicated on the organizational chart that has been included.  The approximate amount of the total appropriations for Fiscal Year 2016/2017 for the City of Sullivan is $27,867,200.00.  The operations of the City are conducted thru eleven (11) offices.  The City’s administrative office is located at 2 W. Harrison Street. The locations of other City offices include:

Electric Department             -             517 W Water
Gas Department                   -            998 CR 1350 N
Water Plant                           -          1076 State Hwy 32
Sewer Plant                           -           1107 CR 1275 N
Greenhill Cemetery             -              East Water St.
Civic Center                          -          600 N Washington St
Elizabeth Titus Memorial Library        2 W Water St
Park                                      -           N Main St
Police Department               -             307 S Van Buren St
Street & Alley                       -           750 S Patterson Rd

The City of Sullivan current employs 56 full-time and 42 part time employees.   

The members of the boards, commissions and committees of the City of Sullivan are as follows:

CITY COUNCIL:
Ann Short                                         Mayor
Mike Mossman                                 Department of Accounts & Finances
Mike Kirk                                         Department of Public Property
Grant Wade                                       Department of Public Health & Safety
Jerry Risley                                      Department of Streets & Public Improvements

CITY ADMINISTRATOR:
Dan Flannell       

CITY CLERK:
Monte Johnson                                

ELIZABETH TITUS MEMORIAL LIBRARY BOARD OF TRUSTEE:
Nancy Elder                                 President
Mike McLaughlin                         Vice President
Kathy Wood                                Secretary
Lynn Elder                                   Treasurer
Ann Wheeler                                Trustee
Dave Walker                                Trustee
Bill Highland                                 Trustee
Lyn Banning                                 Trustee    
Cheri Rich                                   Trustee 
Ann Short                                    City Representative/Liaison

CEMETERY BOARD:
Don Young
Connie Dunscomb
Herb Bricker
Judy Sumner

ZONING BOARD OF APPEALS:
Nancy Elder
John Pruitt
James Dwyer
William Protz
Donna Fowler

PLANNING COMMISSION:
Bob Hagen
Lynn Reed
Howard Sanders
Aaron Kirk
Johna Sims
Rick Matthews
Doug Graven

BOARD OF HEALTH:
Dr. Glen Dust
Grant Wade
Mayor Ann Short

FOIA OFFICER:
Monte Johnson                     2 W. Harrison St, Sullivan IL  61951

ADA COORDINATOR:
Monte Johnson                     2 W. Harrison St, Sullivan IL  61951

CITY PLANNER/ZONING ADMINISTRATOR:
Jan Haegen

Organizational Chart

 

 

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